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Call to Order:
The meeting was called to order @ 6:37 p.m. The following members were present:
Terri Babers, Vita Cukurs, Terry Daniel, Richard Kemnitz, Patty Davis, and Henri
Etta Rexroad.
The minutes from 12/13/02 were read and approved. Agenda for current meeting
was also approved.
Treasurer’s Report:
Patty reported a balance of $9,433.17 in checking acct. The Northern Schools CD has matured and will be added to the Denali State CD. Together they will total approximately $8,ooo.oo. Fixed expenses (ACS bills, hall rent and instructors' fees) were discussed. Patty plans to run a report of expenses on Quicken. Richard reported that the web site will cost $11.00/month after initial $70.00 set up fee.
Committee Reports:
MEMBERSHIP: Richard is now chair of this committee with the possibility
of Vita taking over the membership committee and List Serve web site for adding
new members. We now have 130 members. The membership year is Sept. - Aug. with
old members paying prorated dues of $10.00 and new members paying $15.00. Patty
suggested eliminating phone number from web site (too hard to answer) and have
questions answered only via e-mail.
COMMUNICATIONS: Terri reported ad bill from News-Miner as less than $200.00.
She announced a committee meeting 1/21/03 @ 8pm to discuss calling cards and
other Starlight Ball business. Kurt has finished poster for the ball.
PROGRAM: Classes reported as going well with a few new members. Patty thinks
Rulen will follow usual routine and offer the #2 dance classes next session.
There were 8-10 dance class registrations resulting from web site. The Social
Ease class will continue to be early to accommodate new dancers. Patty would
like to make a separate committee for special work shops due to the amount of
time and work involved.
SOCIAL ACTIVITIES: Terry reported that Debbie Franchek will be resigning as
chair of this committee after the Starlight Ball. It was stressed that brochures
about club for distribution at ball should have condensed information from all
committees. Door prizes were discussed (free dance lessons, airline tickets
and dance classes).
FACILITIES: Terry reported in Jeanne's absence that Saturday practices are covered
thru March in regards to opening and closing the hall. Volunteers are needed
after that. It was stressed that we need to be aggressively recruiting new people
for help in this area. Music during practices was discussed and conclusion was
that music played is by general consensus…..nothing formally planned.
Old Business:
It was reported that Dale is no longer interested in being nominated for
the board.
Present board members' terms will be as follows: Richard Kemnitz, Patty Davis
and Jim Robb will serve for two years. Terry Daniel, Don Turner and Henri Etta
Rexroad will serve for one year.
Patty received a letter from the IRS stating that filing was timely and there
are no penalties owed.
Discussion of by-law revisions was tabled for now as per Terry.
New Business:
NEW DIRECTORS' VISIONS: Richard would like a DVD (1st priority) and a larger
screen for playing back practice tapes. Patty suggested replacing Bose system.
Terry described a speaker system he has researched at JBL's. Patty made a motion
that the club purchase two speakers with stands, a sub-woofer and amplifier
if needed. Henri Etta seconded the motion and all were in favor. Terri suggested
that we consider paying someone to clean and close the dance hall after classes.
Terry would like to have mirrors placed on back wall of dance hall and feels
that having all music on a laptop with DJ software would eliminate the need
for constant tending of the music. Terri voiced the opinion that an annual membership
directory would be helpful.
CHILDREN AT DANCES/PRACTICE/LESSONS: Our policy is that well behaved children
are welcome.
Adjournment: The meeting was adjourned at 8:40 p.m.
Respectfully Submitted,
Henri Etta Rexroad
Secretary