Ballroom Dance Club of Fairbanks,Inc.

BOARD MEETING MINUTES
May 16, 2003

CALL TO ORDER: The meeting was called to order at 6:43 pm. Members present: Michael Smith, Terry Daniel, Jeanne Daniel, Don Turner, Richard Kemnitz, Patty Davis, and Henri Etta Rexroad. The minutes for last month’s April 14th meeting were read and approved.

TREASURER'S REPORT: Patty provided printouts re: income from memberships and classes 1/1/03 thru 5/15/03 and the April register and reconciliation reports. (Balance as of 3/31/03 = $11,038.65, Inflow = $3,614.00, Outflow = $1,987.26, Net Total = $1,626.74) Patti reported that an extension has been filed for taxes due May 15th. It was explained that filing must take place even though the club is tax exempt. All reports were read and approved.

COMMITTEE REPORTS:

PROGRAM: Patti and Rulon have produced the Fall 2003 Sept/Oct dance class Schedule and it will be displayed on the website. Volunteers were sought for manning the registration desk during classes. Don (Mon nights) and Michael (Wed nights) agreed to fill that need for the Sept/Oct session.

COMMUNICATIONS: A new chair for this committee will be needed Fall ’03 due to Terri Babers’ pending resignation. Richard is filling in for now with News Miner business and Terri continues to handle ENnews. Michael will explore the possibility of ads at Goldstream Cinema.

MEMBERSHIP: There are 71 club members at present and 232 on the listserve. Richard will continue until Fall ’03 to serve as chair.

SOCIAL ACTIVITIES: A chair for this committee is needed at this time. Terry expressed an interest in bringing in new instructors (even at extra cost to the club if need be) for special classes. Patti reported that Frank Canah will be in town July 7-14 and Henri Etta agreed to explore the possibility of Tango classes at that time. Terry reported that an Alaska dance cruise promoter (with an overland trip thru Fairbanks) would be in town this week. Jeanne suggested coordinating a Sunday dance with that opportunity in mind.

FACILITIES: Henri Etta is the new chair. Provision has been made for openings/closings for the final classes and practices. Hosts are needed for our June social dance. As liaison with Northern Lights, Michael will be requesting the extra hall keys needed for new board members and committee chairs.

OLD BUSINESS:

BYLAW REVISIONS: Terry reported that recommendations for by-law changes would be reviewed this summer.

NEW BUSINESS:

GOLDEN DAYS DANCE: Jeanne plans to talk with Chamber of Commerce re: Ballroom Club having a “Golden Days” dance again and would be willing to coordinate. She will have info by June 13th board meeting. Jeanne and Terry will be handling the job of responding to ballroom email inquiries.

REFRIGERATOR: The need for a new (or repaired) water cooler and new refrigerator w/ice-maker was discussed. A motion was made and seconded to buy a new frig for the dance hall as a gesture of appreciation for Northern Lights’ support during problems caused by last year’s litigation. Terry will research the purchase before next board meeting.

NLCD INFO: Michael reported Northern Lights’ plans for obtaining porch planters and a defibrillator for the dance hall. We have been asked to aid in the removal of all personal items from the hall before the July 4th party.

ADJOURNMENT: The meeting was adjourned at 8:15 PM

Henri Etta Rexroad
Secretary