Ballroom Dance Club of Fairbanks,Inc.

BOARD MEETING MINUTES
August 22, 2003

CALL TO ORDER: The meeting was called to order at 6:49pm. Members present: Terry Daniel, Michael Smith, Patty Davis and Jeanne Daniel. The previous minutes were not available to be read.

TREASURER'S REPORT: Patty reported that our tax filing has been extended to November 15th. She was disappointed with Craig, our accountant, not providing her with information earlier to expedite out timely filing.

Club continues to do well financially. As of 7/31/03 our ending checking account balance was $13,895.51. However we have outstanding checks that total $5,386, the largest of which is still the check to Mr. Paskvan, Mr. Zito’s attorney. This leaves an effective checking balance of $8,509.51. Plus we have two CD’s that total approximately $7500.

The board approved a motion to keep the checkbook balance near $4000 as working capital and deposit the remainder in an interest bearing Savings Account.

COMMITTEE REPORTS:

PROGRAM: Flyers have been made for the upcoming classes. There was discussion that all the classes for this session are beginning classes. The Board thought that we should look at providing more advanced classes even at the beginning of our lesson year. There were some suggestions that advanced topical classes might be beneficial, like a Spins/Turns class and other topics. Don Turner will be table captain and doing sign-ins on Monday’s and Michael Smith will do them on Wednesday’s for the first session of classes.

COMMUNICATIONS: Michael reported on his investigation of advertising at Regal Cinemas. The cost would be around $1220 for six months. We might be able to help defray some cost by providing our own slides. Michael will talk to Kurt about developing a generic slide for advertising our dances and lessons.

MEMBERSHIP: Chair not present to give report.

SOCIAL ACTIVITIES: There is still a need for a volunteer to chair this committee. Terry and Jeanne agreed to fill in as temporary hosts the remainder of the year until the club gets a replacement.

FACILITIES: Henri Etta had nothing to report, only that we need more volunteers to develop for hosting dances and opening/closing hall during lessons.

OLD BUSINESS:

REFRIGERATOR: Terry reported that the new refrigerator has been purchased and installed for the dance hall.

VOLUNTEER PLEA: There was discussion about sending a plea letter to the membership and listserv to try to recruit more volunteers to assist with the tasks of running the club. Terry will develop the letter for distribution.

NEW BUSINESS:

SYMPHONY BALL: The board approved a motion to give $500 to the Symphony Ball fundraiser and assist with flyers and other help as needed.

FACILITIES CHAIR RESIGNATION: Henri Etta has notified the board that she has accepted a position in New Zealand and will be leaving in November.

ANNUAL MEETING: Terry gave the board a heads up that the Annual Meeting including nominations and elections for the board is coming up. The board set the dates as follows. Notify membership of annual meeting by October 17th. The Annual Meeting will be held November 21st including nominations for board positions. Ballots to be counted and board members installed on December 19th.

STARLIGHT BALL: The Starlight Ball Committee needs a reliable, committed person to chair the committee and head up this important event.

ADJOURNMENT: The meeting was adjourned at 8:11 PM

Terry Daniel
Recording Secretary