Ballroom Dance Club of Fairbanks,Inc.

BOARD MEETING MINUTES
September 19, 2003

CALL TO ORDER: The meeting was called to order at 6:50 pm. Members present: Patty Davis, Richard Kemnitz, Terry Daniel, Jeanne Daniel, Susanne Trabke-Waryas, Michael Smith, and Henri Etta Rexroad. The minutes for August 22, 2003 were read and approved.

TREASURER'S REPORT: The treasurer’s report was handed out to members. The current balance is $9,646.65.

COMMITTEE REPORTS:

PROGRAM: Our planned class schedule has been interrupted recently by unforeseen circumstances. A special “brain-storming” session was held Wed the 17th and there were many creative suggestions for obtaining qualified instructors. These were discussed at length. Angel Ramos and Larry Brown arrived to discuss the possibility of teaching Latin dance. They are only available from 7-9pm on Wed. (Salsa class 8-9 and a combination of Bachata, Merengue, and Cha-Cha-Cha 7-8)

COMMUNICATIONS: Presently Terri Babers is handling ENews and Richard is handling all other matters. Richard will research the possibility of advertising the club on a website Yellow Pages. Ongoing problems getting accurate and timely service with News-Minor were discussed. A suggestion was made to contact Patricia Watts directly.

MEMBERSHIP: Richard reports that we have ten paid members so far since the new sign up year started. There are 230 people on our listserve, which overlaps slightly with the Swing Club.

SOCIAL ACTIVITIES: There is presently no chair for this position. Jeanne and Terry are continuing in that capacity until a volunteer comes forward. Terri Babers has reserved the Chena River Convention Center for the Starlight Ball.

FACILITIES: Henri Etta announced her resignation as Secretary and Facilities Chair as of tonight. She regrets leaving good friends and has truly appreciated her association with the Ballroom Club. She’ll be leaving Fairbanks Oct 16th for a year to work in New Zealand and will keep in touch. Another volunteer is needed for facilities chair.

OLD BUSINESS:

SYMPHONY BALL: It was voted at the last board meeting to give a $500 donation on behalf of The Symphony Ball (the yearly fund-raiser for the Fairbanks Symphony Orchestra). This will give the Ballroom Club co-sponsor status and will generate favorable advertising.

VOLUNTEER PLEA: Terry composed and emailed a statement concerning the club’s immediate need for volunteers to help fill empty posts, but has had no response to date.

ANNUAL MEETING: Terry plans to prepare an announcement of our upcoming annual meeting at which nominations for board positions will be accepted.

NEW BUSINESS:

INSTRUCTOR REPLACEMENT: Angel Ramos and Larry Brown arrived to discuss the possibility of teaching Latin dance. They are only available from 7-9pm on Wed. (Salsa class 8-9 and a combination of Bachata, Merengue, and Cha-Cha-Cha 7-8 was the schedule finally agreed upon after lively discussion). All present felt optimistic that these classes would be well received. Terry encouraged a joint effort to follow up on possibilities for providing other classes as suggested in last Wed meeting.

CORPORATION REP REPORT: Michael (as corporation representative) gave a short report.

ADJOURNMENT: The meeting was adjourned at 8:45 PM

Henri Etta Rexroad
Out-going Secretary